Concessions Application
Mountain Top Days 2008 (MTD)
Presented by “The Running Springs Area Chamber of Commerce” and ”Rim of the World Recreation and Park District”.
Applications for concessions will be processed on a first-come, first-serve basis. Food Vendor applications must be received by Tuesday, July 15, 2008 . All other applications must be received by the Committee no later than Monday, July 21, 2008. Applications received after these dates run the risk of having a previous food or games given to another organization. MTD is by invitation. The Mountain Top Day Committee reserves the right to decline acceptance of any application.
ABSOLUTELY NO food, product or activity duplications will be permitted. Similar vendors will be at the discretion of the Concessions Chairman. ALL DECISIONS ARE FINAL! General Information
1. Date: Saturday, August 2, 2008
Hours: Saturday- 9:00AM to 5:00PM
2. Location:
Brulte Field (Lower Field along HWY 18)
Charles Hoffman Elementary School
2851 Running Springs School Road
Running Springs, CA 92382
3. Fees: All booths concessionaire charge: $35.00. covers full day; Non-profits are free (proof required). Make checks payable to: "MTD".
4. Insurance: MTD assumes no responsibility for loss or damage to the concessionaire, their property, employees, or guests. A certificate of insurance must accompany each food concession application. The required liability coverage is a minimum of $1,000,000 Double-wide booths DO NOT require double insurance or hold harmless certificate of insurance. Provide a copy of San Bernardino Health Permit.
Mountain Top Days Vendor Conditions and Regulations
1. Hours: Organizations are responsible for manning the booth at all times during the hours indicated above. Plan ahead, allow sufficient time for traffic, prize acquisition, booth set-up, and clean up. Food must be ready to serve and games must be ready to operate one half (1/2) hours prior to opening. NO food service or game playing will be permitted after closing hours.
2. Sound: Absolutely NO separate sound systems are permitted.
3. Vehicles: Vehicles MUST be removed from the grounds by 8:30am on Saturday Aug. 2. Vehicles cannot return to the grounds prior to close of MTD.
4. Signs: Provide your own signs. Signs shall not exceed the exterior dimensions of the booth nor in any manner block another booth. Signs may face all sides of the booth.
5. Food: (A) Booth open areas must be screened. Serving windows that can be opened and closed are permitted. (B) Flooring is required (preferably wood) for the entire booth area. All food vendors must have a sink and water in booth. Trailers: are to provide the following information along with your entry application: 1. Total trailer length, including hitch; 2. Total trailer width; 3. Serving locations (front, side, or back) in relationship to the hitch; 4. Entry locations, awnings, or projections. NOTE: If you have window awnings on the sides of your trailer that you wish to open (to serve from or for ventilation), we must have that measurement to allow enough room in the line-up. (C) PLEASE NOTE: MTD will not provide power. You will need to provide you own generator. MTD will not be responsible for damage to any equipment due to any power, voltage, or wattage problems. Groups using wood or charcoal for food preparation MUST extinguish coals and dispose of ashes properly after closing. Any such residue dumped on the ground will mean forfeiture of security deposit. Please follow all health and fire department guidelines and requirements. Any organization affiliated with a commercial vendor accepts that they, the non-profit organization, not the vendor, has the agreement with Mountain Top Days, and they are ultimately responsible for all paperwork and for payment of fees and percentages.
6. Change: Set up your own BANK. A minimum of $75 in coin and $200 in $1’s and $5’s to start is suggested. Change will NOT be available from MTD. This year there again will be an “instant teller” located nearby. For that reason, we recommend that you have extra small bills on hand.
7. Alcohol: NO alcoholic beverages will be consumed while working in booths. It is strongly suggested that no food be eaten while working in any booth. NO SMOKING in food preparation or serving area.
8. Cancellations: No refunds will be given for cancellations received after July 21, 2008.
Concessions Application
Mountain Top Days 2008 (MTD) Food Vendor applications must be received by Tuesday, July 15, 2008 . All other applications must be received by the Committee no later than Monday, July 21, 2008.
ABSOLUTELY NO food, product or activity duplications will be permitted. Similar vendors will be at the discretion of the Concessions Chairman. ALL DECISIONS ARE FINAL!
Assignment: The rights, benefits, and obligations that arise from this agreement may not be assigned or transferred to any other person, firm, or corporation without the prior written consent of MTD. Fees: All booth concessionaires will be charged $35.00 (covers full day, Aug. 2, 2008). Make checks payable to: “MTD”. Non Profits: No Charge, Proof of non-profit status required with application.
Insurance: MTD assumes no responsibility for loss or damage to the concessionaire, their property, employees, or guests. A certificate of insurance must accompany each food concession application. The hold harmless certificate must include (1) MTD Committee, (2) Running Springs Area Chamber of Commerce, (3) Running Springs Water District, (County of San Bernardino). The required liability coverage is a minimum of $1,000,000. Food Vendors MUST provide a copy of a valid San Bernardino Health Permit and Certificate of Insurance.
In witness hereof, the below subscribing parties agree to be bound to the term of this agreement.
Concession Requested: Crafts__________ Games___________
Food (Describe) _________________
Exhibit____________ Booth Size 10x10_______
Other__________________________
DATE_______________
Agreed by: ____________________/______________________
Vendor or Booth Holder Name / Signature
_____________________________________
Address
_____________________________________
City, Zip
_____________________________________
Vendor telephone number (with area code)
(For office use only):
DATE________________ _______________________________________
Vendor Booth Approved by:
RETURN APPLICATION WITH FEES TO:
Running Springs Area Chamber of Commerce
Post Office Box 96
Running springs, CA 92382
(909) 867-2411
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